Employee of the Month!

It's a month since I employed DD as a my administration manager / personal assistant and it really has made a BIG difference to my business productivity and my general stress levels.

This weekend we will do our first complete month of billing using the new system. From 1st April we will be completely changed over to a new, industry specific administration, billing and records system. This should make life a lot easier and reduce the paperwork even more. My goal is a paperless office by 2010.

It's been a busy month, especially as I have been quite sick. But I am so glad that I made the decision to employ her!

  • Cash flow is improved as the paperwork is getting done ON time
  • Bookings are up, as calls are answered & booked almost immediately

  • I can switch off when I get home at night!

  • My weekends can now be real days off, not days for paperwork

  • My reports, invoices, business communications are getting done almost immediately, instead of ending up weeks behind

  • She has set up the new admin system and almost completed the data entry from the old system

I certainly have enough work that I could be doing very full-time hours. I actually carry a full time client load at the moment. I've just added a half day on Saturdays and I am considering whether to add another day to my out of town office or not.

But for today, since I am not bogged down with outstanding paperwork, we are going to go out for the day, hitting the op shops, doing some browsing in Leura and I'll shout my new employee a hot chocolate for a fantastic first months effort.

Just because it's cute..

I really don't like monkeys much at all, but this tiny baby monkey that was abandoned by it's mother is just the cutest thing! 


Back to Frugality: Stockpiling Down Under

After going over all our financial details on the weekend I can see that we are starting to slip back into old habits. Visiting the corner store too often, eating takeaway a couple of times a week and buying more junk food. It happens slowly and it makes me realise that I've taken my eye off the ball a bit in terms of the savings part of the budget. If we are going to get on top of our debt we need to get back to being frugal and keep the grocery expenses down,


I've decided to start my own pantry stockpile of groceries. In Australia we don't have coupons (I wish!) so I will be looking for regular bargains and price specials to stock up on. I'm going to start by setting aside $50 a month for stockpiling. This will be to purchase items that we don't need immediately, but that I can get at a good discount. Next weekend I'll clean out a place in the pantry for storage and then I'll be ready to start in April.  I subscribe to the catalogues online so I'll use these to find my bargain purchases. 

To sign up for specials catalogues by email:




& you can view Coles specials online

I'm going to post what I buy and how much I save each week as well as get back to tracking our spending in the sidebar. I know that we can cut our expenses, it just is going to take a bit of effort on my part. My reasons for stockpiling are purely financial, so I can put more off the debt. Do you stockpile?  If so what's your strategy?

Business is doing great, but I have the flu

I have been really very sick with the flu for the last few days. The unfortunate side to self employment is that there is no sick leave! I had to cancel a few clients each day but could not afford to just stay home in bed as I would have if I was employed. So I am just resting up when I'm at home, doing nothing.

I am just so busy at work! I am fully booked for next week, in fact overbooked a couple of days. I have enough work that I could easily work full time but I just can't get the office space, so I tend to to longer days to make up the hours.

I have been getting referrals this week coming from my business blog which is nice! I had a phone call from someone trying to sell me a website today for $49.99 a month and they gauranteed I would be in the first three pages of google within a month of listing. I told them thanks, but no thanks. I already have 3-5 of the google front page listings for my three main search terms, which are by location and profession. It's not hard to do if you understand how it works.

That's what I love about blogging! It's easy to get fast results, with almost no expense. The vast majority of people in my profession and very out of touch with the online world. There is a whole business opportunity there creating webpages for middle aged professionals with offline businesses. If I had some free time I'd do it myself!

Our mortgage repayment has been reduced to $932 a month, at it's highest it was just under $1300 a few months ago. I am undecided if I should just continue to pay the extra and get ahead on the mortgage or reduce the payment and get ahead on the debt reduction.

Anyway I haven't had much time to do any blogging this week, too sick and too much work, but it's all going well, business is going gangbusters and that's the main reason I've been absent.

My efforts to do just one thing at a time have been really interesting. I have become so much more aware of how I'm spending my time and how I'm wasting my time. At work I have found that having just one file on the desk has really improved my paperwork processes. I am keeping up with things much better. At home I find it easier to slip back into old habits so it's taking a lot more effort.

I'm off to drink more tea with lemon and honey...





Retreat Reflections & Pics

My three days away were really worthwhile. I spent a lot of time in the bush, walking and meditating. I slept like a baby and certainly had a very peaceful, reflective time. (*just scroll down & click the video in the previous post first, then come back, & you will hear what it's was like as you read on)

I've come back feeling more clear about some of the changes I want to make in simplifying my life. One of the things I'm going to work at is just doing one thing at a time.

I have a bad habit of doing several things at once. I might be watching TV, eating, checking emails and reading blog posts. Or I might be doing a report, doing a load of washing, surfing the net and listening to a podcast, all at the same time.

So my goal now is to just do one thing, and to be focused on that thing. If I find that I cannot get everything done then perhaps the message I've been ignoring is that I'm doing too much. I will be forced to face my overscheduling and make some choices about what needs to go, instead of simply trying to work faster and harder. It's a shift in priorities. I'm not willing to just keep running faster and faster anymore.

I got up this morning early and had a cup of tea. I just sat here in the quite and really enjoyed the warmth of the cup in my hands, the sweet smell of chamomile, the feeling of being warmed inside.

Usually I would be gulping it down while doing other things.

Then I put a podcast on and just sat and listened to it. I'm sure I took more of it in than usual. After I post this I am ready to do my morning flylady chores and then it's time to get ready for work. I stopped turning the television on in the mornings last week and that has really helped me feel less rushed. I'm not going to start my day with doom and gloom anymore.

The other thing I am going to do is just have one file on my desk at a time, and one webpage open at a time. My desk usually has about 8 files on it, a list of jobs to do and any other paperwork that needs doing.

When I'm on the internet I have about 4 pages open, usually my emails, some blogs and other sites. I jump from one to the other constantly, thinking I'm saving time. From now on it's one page at a time, one file at a time, one task at a time.

The bush was so beautiful and I went out early each morning walking. Here are some photos from my time away as well as some of my favourite quotes.







“For a long time it had seemed to me that life was about to begin - real life. But there was always some obstacle in the way, something to be gotten through first, some unfinished business, time still to be served, a debt to be paid. Then life would begin. At last it dawned on me that these obstacles were my life.”


Alfred D'Souza






To me a lush carpet of pine needles or spongy grass is more welcome than the most luxurious Persian rug.

Helen Keller




Some keep the Sabbath going to Church, I keep it staying at Home - With a bobolink for a Chorister, And an Orchard, for a Dome.
Emily Dickenson


"The best remedy for those who are afraid, lonely or unhappy is to go outside, somewhere where they can be quiet, alone with the heavens, nature and God. Because only then does one feel that all is as it should be and that God wishes to see people happy, amidst the simple beauty of nature."

Anne Frank








"No man ever steps in the same river twice,
for it's not the same river & he's not the same man."
Heraclitus




After all, I don't see why I am always asking for private, individual, selfish miracles when every year there are miracles like white dogwood.
Anne Morrow Lindbergh












“People usually consider walking on water or in thin air a miracle.
But I think the real miracle is not to walk either on water or in thin air, but to walk on earth. Every day we are engaged in a miracle which we don't even recognize: a blue sky, white clouds, green leaves, the black, curious eyes of a child -- our own two eyes.
All is a miracle.”
Thich Nhat Hanh



Retreating to the bush

I'm heading off for my three day retreat now. I'm really looking forward to no phones, no internet, just a nice quiet few days here. This is the first break I've had on my own since Dad got sick several years ago, and it's something I've been promising myself for a while. I just love getting out in the bush for some time alone.


So I'm off!  And here is a little sample of how beautiful and peaceful it is when we get just sit alone with nature and listen:





Aussie Freefall Challenge! Get Your Bonus Code Hint Here!

Aussie Home Loans are running a great competition with $18,000 in prizes up for grabs! My Journey To Eliminate Debt is one of the websites that will be providing secret clues to the 'Bonus' codes which will give you extra chances to win.


To test their claim that Aussie can get anyone a better home loan deal, Aussie mortgage advisor Duane Brown (who's afraid of heights) will be jumping out of a plane. Collect the clues and work out where he will land for a chance at winning one of the prizes including one prize of $3,000 for the closest guess and 50 x $300 prizes for the next closest. 

20 bonus codes will be given out during the campaign. Each code entitles you to one extra entry, with a maximum of 21 entries per person if they find all the codes. To get those codes you'll need to check back here regularly before April 6th 2009. So if you love a treasure hunt it's time to get started right here:

The first bonus code is located on the landing page of the campaign site and will be available only for a short time until the campaign site replaces the landing page on Monday 16 March - so you’ll need to get searching by finding the campaign site URL.

To help get you started in the treasure hunt join the Facebook group at: http://www.facebook.com/home.php#/group.php?gid=67745331653&ref=ts
Clue: the group name is the key - this will guide you to the URL that holds the hidden code.

Check out Duane's reaction to being chosen to jump here:





Stay tuned for more Bonus Clues!

Budget Beater Recipes: Stale Bread

Bread is one of the food basics in most family budgets and there are lots of ways to save money on your bread bill.  When my kids were younger I used lots of ideas I learned from my grandma and mother in law to use old bread and save money. So I thought I'd share some old bread uses with you, even though I no longer eat it myself ( health reasons only, I love bread!)

Have you heard of the Green Granny? She's made a few videos on saving money for Oxfam. I love this one where she uses stale bread and dried fruit to make a cake /pudding. 




My grandma used to make this same recipe and we loved it! She used to serve it as a pudding with warm milk and sugar on top. Occasionally it was served with ice cream which was a real treat!

You can save money by buying day old bread from bread shops and supermarkets. It's still OK to use, the only difference between it and a fresh loaf is that it sat on the bakers shelf instead of yours overnight. You can often buy it first thing in the morning at bakers and last thing before closing at supermarkets. Usually it's half price, which quickly adds up if you have kids to make school lunches for.  

Another place you can sometimes get cheap or free bread is at op shops. In our town the supermarkets have stopped selling the day old bread and they give it to op shops where you can pick up one free loaf a day. If you are struggling then it's an option to consider.

Keep old bread in the freezer in zip lock bags, then you can just thaw out enough for a recipe instead of the whole loaf.

Here are some more good recipes for old bread:

Panzanella is a lovely Italian bread salad, no cooking needed.



Six things to make with stale bread: from Bruschetta to bread sculptures





TV, painting and stolen fruit!

We decided yesterday that we would stop watching television during the day and get back to eating meals at the dining room table. What a difference it makes! We have gotten so much done today and just enjoyed eating, talking and working together. Having the TV has just become a bad habit over the last few years. It so much more peaceful without it in the background. I think it contributes to me  feeling stressed and not being able to unwind. 


We have been decluttering all day and have cleaned out the family room in preparation for painting it next weekend. At the minute we are putting sample paint colours on the walls. 

On a another note we have fruit trees in our front and back gardens. We tried a few peaches before we went away on Friday and they were just beautiful. So we thought we would pick them today when we got back. Well someone has picked the lot! Not one peach left on the tree, or on the ground where some had fallen. I hope they get an upset stomach from their stolen peaches!! 

Bit's & pieces...

We got back from the beach a few hours ago, had a nice time with Dad. I stayed at my aunt and uncles and it was a nice change from the motel. When we arrived at their house we could smell the baked dinner cooking which was so welcoming and homey. Staying there saved us accommodation expenses which also helped the budget.


They grow all their own veggies and live a very 'green' lifestyle so we came back all enthused to get stuck into our house and garden projects. We ordered a skip which was no charge, hubby offered to do some repairs for the guy who owns the skip business instead of payment. He is doing well with a few odd jobs and bartering services. Every little bit helps! 
 
So tomorrow will be a big day in the garden. I've decided to join the Diggers Garden Club  so I can save money and plan how to make a good vegetable patch before winter.

Also I have paid $1000 off the credit card so far this month and my business emergency fund is now at $2000 so now I am aiming to save $5000 into this account. 


Small Business Ideas in a Recession

Small business owners face some difficult choices at the moment. Do they downsize, cut spending and batten down the hatches in preparation for tough times? Or do they reassess their business and seize the opportunity to expand, create new income streams and thrive? 


The first step is an honest assessment of your current business, skills and assets. You need to know the financial details of the business, track referrals, calculate profits for different types of work and identify current trends. Luxury spending is one of the first things people cut when times are tough so keep that in mind as you 'revamp' your business. Cater to people trying to save money. Be willing to be flexible and adapt to the changing market. Have an open mind about what is possible!

Let me share a few examples with you from my clients, and my coaching group

Mr. B runs a restaurant. Business has been declining as individuals and businesses are cutting back expenses. The area has also been affected by a new shopping complex that has taken a lot of foot traffic from his location. How did Mr B adapt? He is expanding into catering for functions held off the premises, where food is prepared and delivered only, not served. Now when he does his quotes for functions he includes these other options and it's starting to grow. 

He is appealing to clients who want good quality food on a budget and getting into a niche catering area. It's working, the new catering side of the business is growing and he's actually finding it a lot less stressful, and more profitable.  Mr. B also enrolled in a Certificate IV in Workplace Training. With this qualification he will have the option to work as a teacher in the hospitality industry or to run his own classes. 

Bob is tradesman who has the gift of the gab. He's a hard worker with years of experience.  He was stuck in a rut and worried as work has decreased as new home building slows. Bob has a lifetime of skills and was willing to listen to a few ideas on how he could build a business using his brains instead of his brawn.  

As people have less disposable income they often cut costs by doing their own building, repairs renovating work. A lot of people waste money by making simple mistakes.We have a 12 month plan which will see him set up his own consulting business for DIY home renovators and owner builders. He will run one day workshops each focusing on a specific renovation project and provide on site advice.

Mrs K was made redundant after years working in an office, she has no qualifications.I first worked with her two years ago. Convinced she had nothing at all to offer she politely answered all my questions. She is a very talented craftswoman who does beautiful patchwork, scrap booking, embroidery and sewing.  She's also very shy and found it difficult to believe she could create a business teaching craft and sewing. 

We started small with some craft demonstrations at church groups and mothers groups. I taught her how to manage her nerves by sitting down behind a table to speak, having props for people to look at so while she talked and using handouts if she got flustered. We drew up list of holiday occasions that she could make craft for and she put together a book of her projects. Then she approached the local craft shop where she buys her supplies and asked about advertising her classes. The shopkeeper immediately offered her a part time job! 

Today she still works part time at the shop teaching craft and selling. She also runs craft and sewing classes from a room in her house and sells scrap booking kits by mail order which she puts together herself. This is quite profitable and she advertises them in craft magazines. Her classes now cater to young mums who want to learn to sew, basic mending, scrapbooking, patchwork and knitting. She is really happy to be getting paid for something she enjoys. 

What these people have in common is a willingness to take a risk, to be teachable, and to try something new. They were also willing to take advice, create a plan and continue to work that plan, instead of looking for a quick fix. They are just average people who thought they didn't have much to offer. All they needed was some help to focus on the solutions and opportunities instead of the problems.

Here's a few more ideas:



Support in Financial Crisis

It is becoming clear that Australia is headed for a recession as the economy showed it's first quarter of negative growth in eight years. Each week I am seeing more and more people who are affected by the financial crisis. I am seeing an increase in clients who are in financial crisis because they
  •  have lost their job and cannot find work
  •  are being made redundant and have a lot of debt
  •  have lost their retirement savings 
  •  have investment properties they cannot afford, can't sell and tenants are hard to find
These people are generally professional people who you would never guess were having problems. I just can't believe the increase I am seeing, particularly in that group of people who invested in property that has now lost value. These people's financial situations are dire and sadly I think things are going to get a lot worse before they get better. Every week the numbers of these types of clients is increasing at an alarming rate and it's having an affect on their families.

Locally jobs are getting harder and harder to find. I see well qualified, motivated people who simply cannot get work, even if they are doing all the right things. We need to be careful to not start 'blaming the victim' in these difficult times.

So what can be done to try and survive a recession? 
  • Face facts. Take a good hard look at your finances with your partner. No secrets.
  • How much do you owe and what are the interest rates?
  • Get rid of consumer debt. Pay off your highest interest rate debt first.
  • Use 0% balance transfers to reduce the amount of interest you are paying.
  • * Get professional advice before you make major financial decisions. This is particularly important if you are facing unemployment, redundancy, bankruptcy or retirement. 
  • If you are finding it hard to cope talk to someone.
Getting information and support to help you sort out the best way to move forward can help you to make better decisions.  Financial stress is contributing to increased family stress, anxiety and depression. Unfortunately when people feel stressed they often avoid others and the problems compound, sometimes with tragic results. 

Here are some helpful sites:


The government provides free rural financial counseling to farmers, fishers, agriculture businesses

If you think you or your partner may be depressed beyond blue is an excellent site.

And don't forget that the financial crisis is having an affect on kids as well. For information on how to help your kids read my post: How is your child coping with the Financial Crisis

Kids can get free counseling at Kids help line

 If times are going to get tougher we need to watch out for each other. Don't ignore the signs that you, or someone you care about is struggling with the current situation.


ATM fees: saving me money?

Last night I called in at the local shop to grab some milk and bread on the way home from work. I went to take $20 out of the ATM and up pops the new fees warning that this transaction will cost $2.00!!! Suddenly I realised I didn't really need to get cash and I ratted around in my bag and found coins instead. So maybe now that the ATM fee's have to be displayed I might actually save money. It made me rethink my purchase.

Most of us have been paying fees for using ATM's already but maybe not really paying a lot of attention to how much we are paying. It usually shows up as a foreign transaction fee on your bank statement. Now the fee has to be displayed on the ATM screen. If you use your own banks ATM there is generally no charge, and you can get extra cash out when you make an EFTPOS transaction with no fees

FAQ's about ATM fee reforms

Alzheimers

I had a phone call last night about Dad. His Alzheimer's is progressing rapidly and he now does not recognise his sister either, even though she visits several times a week. She was pretty devastated when he didn't know who she was, even though she knew it would come.

He is moving into the final stages of dementia, and it's all happening faster than I ever imagined. I feel like I am chasing a runaway train, and it just keeps gathering speed. The saddest part is he could live for years like this, just losing more and more of himself.

I am so glad that I spent a whole week at Christmas and rented that beautiful cabin on the water. I'm also really grateful now that I took him on the 3 hour boat trip the time he was well enough. It's something that we can't ever do again together. It's strange, you do things together not knowing at the time that it will be the last time you ever do them.

I always take him for a paddle at the beach when I'm down, but he had a fall yesterday. His walking is getting much worse.... I guess we have had our last time paddling at the beach together.

It's only a few weeks since I saw him, but I'm going to go down again this weekend, even though I know he will soon forget I was even there.

"Imagine a really beautiful, perfect statue, left out in the wind and rain for centuries, to be worn away, until it’s only retained the shape of a person, not any of the individuality. That’s what Alzheimer’s did to my father. It wore him away, all the sharp edges and crisp points that made him Bob Rizza, who loved his family and his pets and his raspberry bushes, and turned him into a fearful person with a vague and confused stare."

Author unknown

Visit this absolutely beautiful photo essay by Phillip Toledano called Days with My Father. It captures the experience better than I ever could. And if there's something simple you were always planning to with your parent, just do it now, while you can.

Progress Report #20

February was a month where we made a lot of big decisions. The current financial climate is having an impact locally and there just does not seem to be a lot of work around. My business is doing well and so I am going to employ DD part time. I also spent $2500+ on a new Mac and software program instead of debt reduction this month.


Credit Card; $17,700
paid $844 in February

The Good
Business is going well with a steady stream of new clients
I have already contracted out DD's services for one day a week
I opened a St. George Online savings account, interest rate 4.75%

The Bad
Debt reduction has slowed down ( I had hoped to have it gone by now!)
Knocked back by two lenders for office premises loan
I lost $8000 in superannuation in the last 6 months

No ugly this month!

Goals for February:
Business turnover target: $10,000
Set up Self Managed Superannuation Fund
Lose 6kg's